The Office of Student Involvement and Leadership oversees all student organizations affiliated with the Rutgers University Student Assembly (RUSA), Rutgers Business School (RBS), School of Environmental and Biological Sciences (SEBS), and Mason Gross School of the Arts (MGSA). Student organizations seeking funding, guidance, or opportunities from our office must complete Student Organization Registration annually. To start a RUSA, RBS, SEBS, or MGSA- affiliated organization, follow the steps below. If you have any immediate questions, please email neworgs@echo.rutgers.edu.
- To start a new Engineering, Nursing, Pharmacy, Recreation Sports Club, or Graduate Student Organization, please contact the respective Departments/Governing Associations.
- To start a new Fraternity or Sorority chapter, please go to: greeklife.rutgers.edu.
Student organizations at Rutgers University provide students with opportunities to explore interests, sharpen skills, and learn about themselves and others while enhancing the university's academic mission. Organizational involvement allows students to develop skills that will prepare them for their careers and civic responsibilities beyond the university.
For an organization to be fully operational at Rutgers University, registration must occur. Registration grants many on-campus privileges to student organizations. All recognized organizations must complete the online registration process annually to retain the privileges associated with registration. The Student Organization Registration process for both new and returning organizations will take place annually from April 1st to April 30th.
Some of the benefits of registration include:
- An up-to-date organization database maintained by Student Involvement and Leadership
- Authorized use of Rutgers University facilities and university services
- Ability to request funds from the RUSA Allocations Board
- Participation in Rutgers University events, including the annual Involvement Fair and more
- Priority in scheduling meetings and/or program space in the Student Centers
- Being in the “information loop” for organizations at Rutgers University
- A free account at the Student Activities Business Office to maintain your organization’s funds
- Advising on program and event planning, trip facilitation, budgeting, and risk management
- Free webspace and listservs on the Rutgers University server
- An organization profile on Suitable
- Various leadership development and training programs to enhance your officers’ and members’ skills
- Free exposure/advertisement of the organization through Student Centers and Activities
- Opportunity to work with a faculty/staff advisor who will provide support and guidance for your organization
Registration Requirements for Student Organizations
- Officer Requirements
- All student organizations are required to have a minimum of four officers: President, Vice President, Treasurer, and Secretary
- Student organization officers must be fully-registered, full-time undergraduate students at any school on the New Brunswick Campus of Rutgers, The State University of New Jersey.
- All student organization officers must have at least a 2.0 cumulative GPA earned at Rutgers. First semester students are not eligible to serve as officers.
Exceptions to these requirements are as follows:
- A new organization applying for registration may have officers who are first semester transfer students. These students must have at least a 2.0 cumulative GPA at their previous institution and must provide transcripts proving this to Student Involvement and Leadership for review. New organizations cannot have any officer changes during their provisional period.
- A student in their final semester who is registered only part-time may be accepted as an officer only with the approval of the organization’s advisor, if they meet all other eligibility requirements.
- Constitution
All organizations must develop a Student Organization Constitution and upload it within their student organization registration submission.
- If you are registering a new organization, you will be provided with a template and instructed on how to submit the constitution.
- If you are a returning organization, you will be required to submit your most recent or updated constitution as part of registration.
- If your organization was inactive (i.e. did not submit or receive full student organization registration approval for the previous year), you will need to follow the new student organization registration process.
- Faculty/Staff Advisor
All organizations are required to connect with and select a full-time faculty/staff member to serve as your organization’s advisor. When deciding on a potential faculty/staff advisor, you should ask yourself the following questions:
- Is there an individual on campus who has expertise related to our organization?
- Is there someone who has expressed interest in our organization’s activities?
The faculty/staff advisor must be a full-time faculty or staff member who works on the New Brunswick/Piscataway campus. In addition, they cannot be on leave or on sabbatical during the time they serve as your advisor.
Exceptions to these requirements are as follows:
New student organizations will not be required to obtain a faculty/staff advisor at the time of student organization registration. The Office of Student Involvement and Leadership will serve as temporary advisors until a specific time is communicated in the following fall semester for the new student organization to obtain its own.
- Additional Requirements
- Update Organizational Information
- Profile description, contact information, social media
- Membership Roster
- All student organizations are required to have at least 10 members (not including President, Vice President, Treasurer, and Secretary).
- Inviting and removing members/officers/advisors to confirm their membership via a link emailed from the system.
- Electronically sign a hazing compliance form and request meeting rooms for your organization.
- Update Organizational Information
Student Organization Registration Directions
- New Student Organization Registration
New Student Organization Registration Process Timeline:
The registration process for both new and returning organizations will take place annually from April 1st to April 30th. Please email neworgs@echo.rutgers.edu with any questions!
Provisional Status: Provisional Status provides new student organizations their first fall semester to learn various policies and procedures they must follow, how to plan and budget for events, how to recruit members and use the Suitable platform, the appropriate way to represent Rutgers, and more. If approved, new student organizations are considered provisional until the end of their first fall semester receiving limited funding until the following requirements are met:
- Sign up and participate in the Involvement Fair (registration included in the new student organization registration)
- Completion of required trainings by President, Vice President, Treasurer, and Secretary
- Host a General Body Meeting to recruit new members
- Host at least one event in an approved on-campus (Rutgers University-New Brunswick) location
- Obtain a faculty/staff advisor and complete the advisor and student organization agreement
- Submit a spring budget request
The Office of Student Involvement and Leadership will communicate these expectations and check-in with new student organizations during their first fall semester. If these requirements are not completed, the organization will not receive full registration approval and will be considered inactive. Inactive organizations will need to complete the new student organization registration process again until all requirements are completed.
If the requirements are met, the organization will receive confirmation via email by the end of the fall semester. New student organizations will be instructed to complete the returning student organization registration process for the following academic year.
To submit the application:
- Visit getINVOLVED
- Log in with your Rutger Scarletmail
- Click on “Organizations”
- Select “Recognize a New Organization”
Note: All applications will be reviewed in detail, and if necessary, you will be contacted for any clarification. All organizations’ primary contacts will be notified of a decision via email and through their getINVOLVED submission. If you have any questions or concerns, please email neworgs@echo.rutgers.edu.
New Student Organization Registration Appeal Process:
If your student organization is denied registration and you wish to appeal, you must follow the procedures below:
- Within two weeks of your denial notification, you must re-submit your application from your original submission with a new constitution and/or updates based on the reason for your denial.
- If you re-submit your application after this time frame, you will be denied. You must wait for the next registration cycle to appeal.
- If your appeal is received on time and is denied, you must wait to re-apply during the next registration cycle.
- If your appeal is received on time and approved, you will be notified via email.
- If you re-submit the same application with no changes, your organization will automatically be denied.
*Note: Any organization that is denied registration due to University regulations is not eligible to appeal.
If you have any questions, please email neworgs@echo.rutgers.edu.
- Re-Registering Your Student Organization
Student Organization Registration Process Timeline:
All student organizations registered with Student Involvement and Leadership are required to re-register for the upcoming academic year. If your organization was new to the University in the current academic year, then your organization must have successfully completed the new organization registration process to be eligible for re-registration. The re-registration process will take place annually from April 1st to April 30th. Please email orgregistration@echo.rutgers.edu with any questions.
To begin your organization's registration process, the outgoing president must first complete the “Transfer of Organizational Leadership” request on Suitable to assign leadership to the incoming president.
*Note: Please follow your organization’s constitution regarding the election of new officers prior to beginning the re-registration process. We recommend holding elections in March.
*Note: If your organization's president is remaining the same, you are still required to complete the “Transfer of Organizational Leadership.”
Once approved, the incoming president will be assigned to complete the student organization’s registration form for returning organizations. Organizations will need to have the following information prepared:
- Organizational information
- Organization name, email, SABO account number, social media accounts, external website, and most recent/updated organization constitution
- Organizational leadership information
- Name, RUID, NetID, and Scarletmail for the following incoming officers: President, Vice President, Treasurer, and Secretary
- Additional officers' names, position titles, and Scarletmail (additional officers are any other leadership position, elected or assigned, that are outlined if your organization’s constitution)
- Faculty/staff advisor’s name, NetID, campus email
- Completed Advisor Agreement
Organizations will also complete the Hazing Policy Compliance Form, be able to sign up for the Involvement Fair, and request meeting room space for the upcoming academic year.
Organizations will be emailed with more detailed instructions each year prior to registration opening. If you encounter any issues with the re-registration process, please email orgregistration@echo.rutgers.edu.
If your organization is currently inactive and wishes to be recognized again, your organization will be required to complete the new organization registration process. Please refer to the “New Student Organization Registration” section for more information. Please contact neworgs@echo.rutgers.edu for further instructions.
Outgoing President - To submit the Transfer of Organizational Leadership application:
- Visit Suitable
- Log in with your Rutgers Scarletmail
- View the lefthand menu and click on “Organizations”
- Search for your organization
- Underneath the “Manage” feature, select “Organization Request +”
- Select “Transfer of Organizational Leadership” and title the request with your organization name
- Congratulations, you have completed the “Transfer of Organizational Leadership” request and once approved the incoming president can complete the “Student Organization Registration Form 2026-2027 (Returning Organizations)”
Incoming President – To submit the Student Organization Registration Form 2026-2027 (Returning Organizations) application
- Visit Suitable
- Log in with your Rutgers Scarletmail
- View the lefthand menu and click on “Organizations”
- Search for your organization
- Underneath the “Manage” feature, select “Organization Request +”
- Select “Student Organization Registration Form 2026-2027 (Returning Organizations)” and title the request with your organization name
- Congratulations you have completed "Student Organization Registration Form 2026-2027 (Returning Organizations)” and are pending review from the Office of Student Involvement and Leadership
Returning Student Organization Registration Resubmission Process:
If your student organization is denied registration, you have two weeks to resubmit with corrections specific to your application. Common reasons for denial include:
- Officer ineligibility
- Inaccurate officer information (i.e. using personal email)
- Student holding multiple positions within organization
- Outdated roster and profile information
*Note: Any organization that is denied registration due to University regulations is not eligible to resubmit.
If you have any questions, please email orgregistration@echo.rutgers.edu.
