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Catering Procedures

Rutgers University Caterers (For All Student Organizations)

All student organizations can order from the following caterers:

Catering must be ordered in advance, and the final invoice must be submitted for payment via SABO.

Specialty Catering 

(Only for student organizations whose mission aligns with the catering that is being provided by the specialty caterer)

***Before you proceed, please make sure the above caterers cannot honor your catering request. 

Student organizations whose mission requires cultural or religious catering that Rutgers University cannot provide through the approved on-campus vendors are permitted to use Approved Specialty Caterers.

Student Centers and Activities approves and maintains a Specialty Catering list. When selecting a caterer from the Specialty Catering List, student organizations must follow the requirements below:

  1. The caterer is on the Approved tab on the Specialty Catering List, and the event occurs on or after the “effective as of date”. Additionally, documents cannot expire on or before the date of your event. The “approved as of date” reflects the 4-week timeline for coordinating catering.

  2. If one required document is expired, student organizations must complete the following and receive approval at least 2 weeks prior to the event date:

    1. Contact the caterer and obtain an updated document.

    2. Complete the Specialty Catering Form and upload the new document. (May need to click new submission)

  3. If more than one document is expired, student organizations must complete the following and receive approval at least 4 weeks prior to the event date:
    1. Contact the caterer and obtain an updated document.
    2. Complete the Specialty Catering Form and upload the new documents. (May need to click new submission)
       
  4. If adding a new vendor to the list, student organizations must complete and receive approval of the following at least 4 weeks prior to the event date:
    1. Contact the caterer and obtain all required documents listed below.
    2. Complete the Specialty Catering Form (May need to click new submission)
    3. Required Documents and Information for Specialty Catering Form:
      • Business License
      • Sanitation Certificate (valid for 2 years from the issue date)
      • Certificate of Insurance as stated below and using the following address: 613 George Street, New Brunswick, NJ 08901.
        • Certificate of insurance showing evidence of Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000.00 aggregate (including product liability). Rutgers, The State University of New Jersey shall be named an additional insured, and such insurance shall be primary and non-contributory.
        • If using a company vehicle, insurance must also include the following: Commercial automobile liability for a company vehicle with minimum limits of $1,000,000.00 combined single limit. Rutgers, The State University of New Jersey shall be named an additional insured, and such insurance shall be primary and non-contributor.
      • Link to the Caterer's menu
      • Completed and Signed W-9
      • Completed and Signed Caterer Information Form
      • Completed and Signed Annual Contract

Additional information:

  • Review and approval/denial of the Specialty Catering Form will occur within 3 business days. If the caterer is approved, the student organization will be notified of approval, and the caterer will be added to the list. If the caterer is denied, the student organization will be notified of denial along with reasons.
  • Student organizations finalizing catering with a vendor not on the approved list and up-to-date documents will not be permitted to submit payment or reimbursement via SABO.